Lawful duty rostersthat save on staffing costs
Cut costly overtime and avoid liability risks through automated KA‑AZG compliance. Monkaru is the secure platform for optimised medical workforce planning.
Product screenshot: a duty roster at the moment a save is blocked — with an inline warning such as “Daily rest period of 11 h not met — saving blocked”. Anonymised, no real names, no patient data.
Where manual planning reaches its limits.
Rest periods, coverage and provability are hard to keep reliably in sync with spreadsheets.
Legal responsibility
Labour-law violations land on leadership, not on the spreadsheet that caused them. Manual checking does not scale across hundreds of duties.
Uncovered duties
A sick note at short notice — and the question is: who is even allowed to take the duty without breaking a rest period? Today that judgement happens under time pressure, in someone’s head, and often only surfaces when the shift begins.
Missing provability
When the labour inspectorate asks, you have to prove that checks were made. Scattered spreadsheets and email chains are not an audit trail.
Violations are prevented before they happen.
Every assignment runs through the same validation rules before it is saved — rest periods, weekly caps, overtime limits, qualifications. What is not legally permissible is blocked or clearly flagged, not silently accepted.
Product screenshot, before/after: on the left a save attempt for an impermissible duty with the block message “Daily rest period of 11 h not met — cannot be saved”; on the right the same plan after correction with a green “Compliant” status. Anonymised.
Checked before saving
Daily and weekly rest periods under KA-AZG §3–§4 and the EU Directive 2003/88/EC are validated continuously. A plan that breaks a limit is blocked or flagged on save — not silently accepted.
One logic, several layers
The same rules apply in manual assignment and in the automatic solver. There is no one logic for the tool and another for your conscience — it is the same one.
Including swaps and stand-ins
When someone takes over a duty at short notice, Monkaru recalculates rest periods and caps for both sides before the swap is confirmed.
Monkaru checks against the KA-AZG and EU rules configured for your hospital. Final responsibility under labour law stays with you — Monkaru makes it provable and traceable.
Compliant does not mean understaffed.
Monkaru runs two coupled plans: the room plan with your staffing demand and the duty plan with the shifts. Securing coverage and staying compliant happen in one move.
The demand: staffing slots per room
Per room you define which staffing is required or optional and when — with time windows, priorities and requirements for position, team and skills. An open slot is visible demand, not an accident.
Diagram: room plan — rows = rooms with their staffing slots, columns = weekdays or time of day. Required slots as filled tiles, optional as dashed; an empty tile = open demand. No real names.
The shifts: duties & absences
The duty plan shows every employee with all shifts and absences across the month. Each shift has a code, times and rules — rest periods, weekly caps and qualifications are checked continuously as you assign.
Diagram: duty plan — rows = employees, columns = days of the month. Coloured blocks = shifts (day/night/on-call), weekly rests marked; inline warning on a rest-period conflict. No real names.
The two plans lock into each other automatically
Fill a slot in the room plan and Monkaru enters the shortest matching shift into the duty plan automatically — and immediately checks rest periods under KA-AZG. With auto-fill you staff both plans in a single run.
Securing coverage and staying compliant are no longer two jobs — Monkaru solves them together. Your team leads spend their week leading instead of in Excel.
When the labour inspectorate asks, you have the answer.
Every change to a plan is logged with a timestamp and the responsible person. You can show at any time that checks were made — and what was checked.
Complete audit trail
Who changed which duty when, and against which rules it was checked — fully traceable, not reconstructed from email chains.
Provable, not just claimed
Compliance is not a promise in a sales call but a viewable status per plan and per period.
Transparency toward the works council
A fair, rule-compliant distribution can be shown transparently — defusing discussions before they escalate.
What was planned is provable at any time. That is the difference between “we assume so” and “we can show it”.
Product screenshot: a section of the audit trail — chronological entries with timestamp, user role, action and the rule set checked. No real names, no patient data.
Employee data, secure in the EU.
Hosting in Frankfurt, encryption to current standards, role-based access. Monkaru processes staff data only — no patient data.
EU hosting in Frankfurt
Your data does not leave the EU, no transfer to the US — relevant for GDPR and for internal data-protection sign-off.
Encrypted — in transit and at rest
TLS 1.3 for transport, AES-256 for storage.
Role-based access
Each person sees and changes only what they are authorised for — leadership, planning and staff kept separate.
Staff data only
Monkaru plans staff, not patients — the most sensitive data category is not in the system at all.
What you can realistically expect.
Reference values from pilot projects and shared targets — deliberately conservative and measured with you on your real duty roster, not sold as a guarantee.
These figures are conservative targets or reference values from pilot projects, not guaranteed results. We define your KPIs together and measure them against your real plans. After 90 days you see your actual before/after comparison.
Sleep soundly again, because the plan is legally sound.
See, on a realistic example from your specialty, how Monkaru prevents violations before saving and makes everything provable — and ask your questions about KA-AZG, hosting and the audit trail directly. Confidential, no obligation, no sales pressure.
German-language support by email, response within two working days (48 h). No SLA, no uptime guarantee — an honest commitment we keep.
Request a consultation for hospitals
We get back to you within two working days.